Mission Guidelines

Registration
          - All trips must be registered for online, this includes sign-up, deposit, and payments

Medical Release Forms
          - Current Medical Release form must be on file with the Youth Department 2 months prior to the trip
          - It is the parent's responsibility to keep the form updated
          - To update the form, please submit a NEW form
          - The form can be completed at www.hpumcyouth.org/medicalrelease

Deposit
          - Deposits are non-refundable
          - Paid deposit is the only way to hold your space on a trip
          - Deposits are subject to change

Payments
          - You will receive 1 invoice by email at 2 months prior to the trip
          - 2 months prior to the trip - HALF of the remaining balance is due and becomes non-refundable
          - 1 month prior to the trip - FULL payment is due
          - Payment Plans - must be done online with a credit card. 
          - Mailing in a check for payment plans will no longer be accepted

Cancelation Policy
          - Parents MUST email Drew at seelmand@hpumc.org to cancel the trip
          - Please no phone calls to cancel.  Email gives the Youth Department a way to track cancelations.
          - Cancelations that involve airline tickets will be treated as changes - see Changes Policy

Refund Policy
          - Deposit will not be refunded
          - Once deposit is paid and you are registered for the trip, you are responsible for the FULL payment amount.
          - You may receive a partial or complete refund (less the deposit) if:
                    - Your space can be filled by another youth
                    - The Youth Department can release your commitment with the agencies we are working with.

Changes
          - Changes to trips with airline tickets :
                    - Group airline ticket change fee will be assessed to participant
                    AND
                    - $100  fee will be assessed - for Travel Agency fees and processing

Discount Hours
          - Only hours from HPUMC Fundraisers will count toward your discount hours
          - Family hours go into their family "bank" and can be used for the total discount for the family
          - For an individual to receive MAX DISCOUNT - 20 hours must be achieved
          - For a family of 2 or more to receive MAX DISCOUNT - 40 hours must be achieved
          - If a family does not receive MAX DISCOUNT hours - their hours will be distributed amongst the family.
          - The Same doiscount hours may be applied for Spring Break and Summer Mission Trips

Questions
          Questions about Mission Trips, Fundraisers, Medical Release Forms, or Payments contact:
                    Drew Seelman, Student Missions Director - 214.523.2149 or seelmand@hpumc.org